Job Description

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG’s shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.

In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization’s extensive global network. The Group’s operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC Rail Services LLC, Manufacturers Bank, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.

GENERAL SUMMARY:

Under general supervision, provides highly confidential administrative support to Human Resources Recruitment and the (HR) department.

PRINCIPAL DUTIES & RESPONSIBILITIES:

• The teammate in this role is responsible for engaging with HR teammates and the line of business partners on the staffing process, including but not limited to:
  • Maintaining relationships with hiring managers, and additional partners as required to facilitate the position management process by guiding them in the ticketing process, guiding them in the requisition process and tracking positions to ensure SLAs are being met.
  • Will work with SMBC parent company Operations Team to inquire on the status of positions and push them along in.
  • Will partner up with the HR Business Partners to ensure positions are being reviewed and approved.
• Provides administrative support for the recruitment team and other human resources managers, as needed.
• Gathers and compiles information from various sources, responding to emails on their own initiative and using independent judgment.
• Proofreads and ensures accuracy, proper form, syntax, grammar, and appearance of all typed materials. Photocopies correspondence, memos, and reports.
• Reviews and prepares answers to incoming correspondence from recruiters, prospects, and Bank personnel.
• Upon request provides information to recruiters, prospects, and Bank personnel. Exercises independent judgment in relating confidential information to appropriate personnel.
• Schedules appointments, meetings, and candidate interviews.
• Initiates, receives and screen telephone calls for recruitment. Greet visitors and scheduled guests.
• Coordinate travel arrangements and expense reports as necessary.
• Assists in the preparation of materials, information and reports pertinent to various appointments and meetings.
• Develops reports to track results, manages, maintains and communicates data effectively to ensure accuracy.
• Performs operations on information (e.g. basic arithmetic calculations, sorting data) to process into appropriate form.
• Manages and maintains office files and records to ensure efficient accessibility/usage and confidentiality.
• Assist with call-back of the various processes to ensure accuracy
• Works with recruiters and our immigration third-party vendor to ensure immigration paperwork is processed appropriately and timely meeting the deadlines.
• Complete daily assignments accurately and within departmental timeframes
• Performs other duties as assigned.

POSITION SPECIFICATIONS:

Education: High School Graduate or equivalent

Experience: 1-3 years in an administrative/secretarial capacity.

Skills/Qualifications: Advance personal computer skills, including Microsoft Word and Excel, with the ability to learn new software packages as required. Ability to read, proofread, write, and perform basic to moderately complex arithmetic calculations. Excellent grammar, communications, interpersonal, organizational, and analytical skills.

SMBC’s employees participate in a hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. SMBC provides reasonable accommodations for employees and applicants with disabilities consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know at accommodations@smbcgroup.com.

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